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Patient Administration

Medical Records
All medical records are maintained electronic in AHLTA and in the Outpatient Medical Records Room. A valid ID Card and a signed DD 2870 are both required to obtain medical records.
 
CHCS Registration
Registration into CHCS (Composite Health Care System) is required for everyone receiving care at this facility. Registration may be completed in Patient Administration, located in the rear of the clinic next to the VA elevator.
All patients over the age of 10 must have a valid dependent ID card for all services inside the clinic
**Children under the age of 10 should have their own ID card when in the custody of a parent or guardian who is not eligible for TRICARE or who is not the custodial parent after a divorce. **
 
Release of Information
The Release of Information section is responsible for issuing copies of an individual's medical record to either the individual, another military treatment facility, or to civilian facilities. Individuals are asked to sign a release which gives the government permission to release the information that is being requested. A valid ID card is required when making request. Please be sure to request copies of your entire medical record for out processing/VA benefits at least two months prior your retirement date. It takes our staff about 4-6 weeks to complete and verify copies of medical records.
The necessary form DD2870 is located here in the Release of Information section or on AKO forms. You can fax or walk in your completed request for medical information forms to the PAD office Mon-Fri 0730-1600. Please call 334-255-7242/7239 or fax to 334-255-7710.
**All patients 14 years of age and above must complete and sign a DD2870 granting their parent or legal guardian access to their medical record/information per (Code of Alabama, Section 22-8-4)**
 
Medical Evaluations
- PEBLO (Physical Evaluation Board Liaison Officer)
Telephone
Contact Information
Medical Records: 334-255-7243/7109
Mon - Fri:
7:30 a.m. - 4:15 p.m..
CHCS Registration: 334-255-7056/7236
Mon - Fri:
6:00 a.m. - 4:15 p.m..
Release of Information: 334-255-7242/7239
334-255-7225
Mon - Fri:
7:30 a.m. - 4:15 p.m..
PAD office : 334-255-7242/7239
334-255-7710 (FAX)
Mon - Fri:
7:30 a.m. - 4:00 p.m..
Medical Evaluations: 334-255-7238/7435
Mon - Fri:
7:30 a.m. - 4:15 p.m..